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Manage access to a workflow

You can provide access to a workflow for the certain users or users with certain user roles. To manage the access to a workflow, open the process configurations:

  1. Navigate to the Flowable process editor.

  2. Open the process in Visual Editor to view the process configuration.

Note

Remember to save and publish your process after you make changes to the configurations.

Restrict access based on user roles

You can limit access to a workflow based on the user roles. Define the required roles in the Potential starter group field in the process configurations:

  • The role name must have format <Role category>/<Role name> (for example, SAMPLE SOLUTION/Asset Manager). You can view available roles in the FA Admin Console, User management view.

  • If you define multiple roles, use comma as a separator.

Restrict access based on user ID

You can limit access to a workflow based on user ID to allow only certain user or users to access the workflow. Define the required user IDs in the Potential starter user field in the process configurations:

  • You can find the user ID in the FA Admin Console, User management view.

  • If you define multiple user IDs, use comma as a separator.

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