Top menu
All key functions are available for you in the top toolbar – you can find relevant functions structured as menus on the left, or ordered with descriptive icons on the right.
The New menu allows you to manually create something new into the system.
New report generates a new report from the Report window.
New contact creates a new contact in the Contact window
New portfolio creates a new portfolio in the Portfolio window
New security creates a new security in the Security window
New transaction creates a new transaction in the Transaction window (choose the security type of the transaction from the menu - the available security types are listed in the order defined in Preferences - Security types)
New trade order creates a new trade order in the Trade order window (choose the security type of the trade order from the menu - the available security types are listed in the order defined in Preferences - Security types)
New corporate action creates a new corporate action in the Corporate action window
New contract creates a new contract in the Contract window
The Tools menu allows you to launch standard or custom processes of general nature installed to your FA through FA AppStore.
The Update menu allows you to recalculate the portfolio report data of the selected portfolio or all portfolios, or show the status of ongoing report recalculations. Every time you click an option from the Update menu, you get notified with a pop up indicating which option was clicked.
Functionality related to recalculating report data
Report data is usually set to be recalculated automatically in the Update report. The menu items in the Update menu allow you to manually recalculate report data, for example, in cases where the reports are not set to be calculate automatically or a report calculation has not gone through successfully.
Clicks in the Update menu are audited - user audit tracks user clicks in the update menu that might lead to report recalculation. Every time a user clicks an item in the Update menu, user audit contains a message ”User [username] clicked [name of the menu item]”. If recalculation was started on the selected group, customer or portfolio, user audit contains a message ”User [username] clicked [name of the menu item] for group/customer/portfolio [id]”. Also, every time a report recalculation is started, system audit logs which portfolios' reports are recalculated and from which date onward. (Available from FA 3.9 onward)
Note
Proceed with caution when triggering a full report recalculation to all portfolios, since updating reports of all portfolios might take quite a long time.
Recalculate all report data of the selected group / customer / portfolio - Recalculates all report data – the purchase lots of the chosen portfolio(s) (meaning what is shown in FA) and all the report data of the selected portfolio(s) (i.e. what is shown in analytics and on reports). This recalculates the whole history of the selected portfolio.
Recalculate all report data of all portfolios - Recalculates all purchase lots of all portfolios (i.e. what is shown in FA) and all the report data of all portfolios (i.e. what is shown in analytics and on reports). This recalculates the whole history of all portfolios. This option first drops the report tables to not spend time on deleting individual entries from the tables, and prioritizes all sub item recalculations before report item recalculations to ensure the critical functionality of FA Back is available first.
Recalculate purchase lot and report data separately for all portfolios - Allows you to recalculate purchase lots and report data in two separate steps, allowing you to control which data you want to calculate. For example, you can calculate purchase lots first to ensure critical functions of the system are available as soon as possible and calculate report data later at night, or if your purchase lots are up-to-date, you might only want to calculate report data.
Recalculate purchase lot data (sub items) for all portfolios - Recalculates all purchase lots of all portfolios (i.e. what is shown in FA). After purchase lots have been updated, main features excluding functionality relying on analytics or report data can be used.
Recalculate report data (report items) for all portfolios - Recalculates all the report data of all portfolios (i.e. what is shown in analytics on reports). After report data has been updated, also functionality relying on analytics or report data can be used. Make sure your purchase lots are up-to-date first before updating report items.
Re-run the nightly report data update for all portfolios - Recalculates the portfolio report data of all active portfolios from the last report date to the current date. If the nightly report update has gone through and the portfolio reports are up to date, i.e. reports can be found for current date, no recalculation is run.
Show pending and ongoing calculations - Shows the pending, ongoing, and failed report calculations. You can refresh the records, export the table as an XLSX file, or delete all of the records. By default, calculations are deleted automatically after 30 days. The window has the tabs Pending and ongoing and Failed which provide the following information:
Scheduled - The date and time the report calculation was scheduled to take place.
Update since - The date from which onwards the data will be calculated. For example, if the date in this column is a week in the future, the report calculations are made from that date onwards to the completion time.
Type - The report calculation type that distinguishes different report calculation jobs. "FULL-ALL" calculates positions and purchase lots for a portfolio's full history, "FULL" calculates positions for a portfolio's full history, "LATEST" calculates positions starting from a specific date, "SUB" only calculates purchase lots, and "REMOVE" removes report data for a portfolio.
Portfolio ID - An individual ID defined for a portfolio.
ID - The report calculation ID.
Functionality related to recalculating transaction effects
Menu items for recalculating transaction effects allow you to manually recalculate transaction effects. The functionality in this menu is required only if you have changes you transaction types' effect that affect your transactions' values and you haven't clicked Update in the Transaction type Preferences. Recalculating transaction effects is relevant for example when changing the tax or cost effect from "adding" to "reducing", which results in a different trade amount if taxes or costs are added instead of subtracted. After the transactions are "recalculated" (i.e. transactions' trade amounts updated based on the change in effects), affected portfolio's report data is also recalculated.
Clicks in the Update menu are audited - user audit tracks user clicks in the update menu that might lead to report recalculation. Every time a user clicks an item in the Update menu, user audit contains a message ”User [username] clicked [name of the menu item]” or if recalculation was started on the selected group, customer or portfolio, ”User [username] clicked [name of the menu item] for group/customer/portfolio [id]”. Also, every time a report recalculation is started, system audit logs which portfolios' reports are recalculated and from which date onward. (Available from FA 3.9 onward)
Note
Proceed with caution when triggering a transaction update, since updating all transaction might take quite a long time.
Recalculate transaction effects of selected group / customer / portfolio - Recalculates the transaction effects of the selected portfolio for the changes made in transaction types (the trade amounts and cash flows of the transactions in the selected portfolio are re-calculated to take into account the changes made to transaction types).
Recalculate transaction effects of all portfolios - Recalculates the transaction effects of the all portfolios for the changes made in transaction types (the trade amounts and cash flows of the transactions in the all portfolios are re-calculated to take into account the changes made to transaction types).
Functionality related to market data connections (uploading market prices from an external source)
This menu is visible only if the usage of an external market price source is enabled in your FA through a market data connector.
The Market data connector menu items allow you to fetch update codes and prices on your "Active" securities through your market data connector. Getting market prices will always trigger a report recalculation to update the effect of the new market prices to your portfolios. The report recalculation will affect all portfolios that contain the securities that receive a new price, and start from the earliest market price received.
Get missing update codes - Uploads missing update codes from the set external price source. The update codes found from the external price source are saved in Security information to the corresponding Update code field. The update codes are searched and saved for all securities that are "Active", have an ISIN code defined and don't yet have an update code: the update codes found from the external price source are set to the correct security based on the security's ISIN code. Notice, that for example currencies don't have valid ISIN codes, and the external update codes for these securities have to be searched manually.
Get market prices - Fetches market prices for "Active" securities, for which a corresponding update code is defined (i.e. if market data connection is enabled for Update code 2 / Close 2, prices are fetched only for securities that have the Update code 2 defined).
Get market prices for past 7 days - Fetches all prices for the past 7 days, updating existing market prices*.
Get market prices for past 30 days - Fetches all prices for the past 30 days, updating existing market prices*.
Get market prices for past 365 days - Fetches all prices for the past 365 days, updating existing market prices*.
Get missing prices from [date] - Fetches all prices starting from the configured Earliest market price date, updating existing market prices*.
Get missing market prices - Fetches market prices for each security from the latest existing market price onward. This option goes through all securities with a corresponding update code one-by-one, determines per each security the latest available market price's date, and fetches new prices for that security from that date onward. If a security doesn't have existing prices, market prices are fetched from the configured Earliest market price date onward. Depending on your existing market price history, prices might be fetched for different time periods for different securities, depending what their latest available observation is - this option allows you to fetch "prices that are newer than the newest observation already stored".
* Updating existing market prices means that if a market price entry already exists for the same date for the same security, fetching the price again from the connector will update the market price in the relevant close field. The system will only update market price entries it receives from the connector. All other existing market price entries remain untouched.
Example: you have an existing price for 2.1.2019 with entries in the Manual and Close 2 fields. You fetch the market price again for a period that includes this date, from a market data connector linked to Update code 2 / Close 2. As a result, the value in the Close 2 field will be updated with the new value received from the connector, while the value in the Manual field will remain untouched.
Functionality relates to revaluating securities
This menu is visible only if your user role has a permission to revaluate securities.
The Revaluate all securities menu items allow you to recalculate the discount factors for a specific time period on all your securities with the base type DISCOUNT and other relevant information. Discount factors on a security are never calculated before the beginning of the position or after the maturity date, and all calculations are done until yesterday. Revaluating securities will always trigger a report recalculation to update the effect of the new values to your portfolios - report recalculation will affect all portfolios that contain the securities that receive a new valuation. More details on the options available in the menu through Valuation of forward cashflows.
Functionality related to the status of the portfolio report data recalculation
Show status of ongoing recalculations - Tells how many portfolios' report data is being recalculated or in queue to be recalculated, i.e. how many portfolios' report data is not up-to-date.
After clicking this option form the menu, you see one of two messages:
No ongoing recalculations - Indicates that there are no recalculations ongoing or in the queue at the moment.
Total number of recalculations: xx - Indicates that there are recalculations ongoing and/or in queue. The number after the message indicates the total number of ongoing or pending recalculations, i.e. how many portfolio's report data is not up-to-date yet.
Out of which purchase lot (sub item) recalculations: xx - Indicates how many of the updates are related to updating purchase lots.
Out of which report (report item) recalculations: xx - Indicates how many of the updates are related to updating purchase lots.
The Import menu allows you to import data into the system: select the data you want to import and import your file in the Import window.
Import securities allows you to import securities into the system with file format described in File formats for importing securities and security prices.
Import contacts allows you to import contacts into the system with file format described in File formats for importing contacts and portfolios.
Import portfolios allows you to import portfolios into the system with file format described in File formats for importing contacts and portfolios.
Import transactions allows you to import transactions into the system with file format described in File formats for importing transactions and trade orders.
Import trade orders allows you to import trade orders into the system with file format described in File formats for importing transactions and trade orders.
Import security price allows you to import market data into the system with file format described in File formats for importing securities and security prices.
Import corporate actions allows you to import corporate actions to the system with the file format described in File format for importing corporate actions.
Import contact memos allows you to import a memo (text notes saved under the contact memo) in a text file (for more information, see Import window).
Import portfolio memos allows you to import a memo (text notes saved under the portfolio memo) in a text file (for more information, see Import window).
Import contracts allows you to import contracts into the system with the file format described in File format for importing contracts.
Auto import allows you to schedule automatic imports contacts, portfolios, securities, market prices, transactions and trade orders to FA with an FA Format files through the Auto import window.
The Languages icon allows you to select the language of the user interface. You can choose from English, Finnish and Swedish.
The selection made here only affects the language of the user interface for your user name: the selection is user-specific, and different users can choose to view the user interface in a different language. Your language selection is remembered for the next time you log in - the user interface is opened with the language you were using it the previous time. To change the default user interface language for all users, go to Preferences - General.
The FA Documentation icon takes you to FA Documentation.
The Show version number icon allows you to see which version of FA Back you are currently running, and see the highlights of the latest major version. You can find the version number you are currently running within the title of the window. The content of the window shows you the highlights of the latest major version - the same content is popped up when you log in to a new major version for the first time.
The Log out icon logs you out from the system.