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Notification of major holdings

Notification of major holdings is a report that informs about changes in the proportions of shareholdings and voting rights in a company. A notification to the authorities should be made whenever one’s proportion of holdings or votes in any listed company reaches, exceeds or falls below a disclosure threshold. For example, thresholds could be 5%, 10%, 15%, 20%, 25%, 30%, 50%, 2/3 and 90% of the number of voting rights or shares in a company. The report can serve as a basis for reporting to the local authorities.

After you generate a report for the first time (see Generate the reportbelow), schedule the process to get the report automatically (see Schedule report generationbelow).

Install the report and set up limits

To generate the report, you need to first install the report and related limits. The installed limits are based on the Nordic regulation (5%, 10%, 15%, 20%, 25%, 30%, 50%, 2/3 and 90% of the number of voting rights or shares in a company), but can be adjusted to other thresholds or definitions if needed.

  1. Go to ToolsAdministerInstall optional packages and install the Notification of major holdings package.

  2. (Optional) Adjust the limits used for reporting in PreferencePortfoliosLimit definition.

  3. Link the Notification of major holdings (votes) and Notification of major holdings (amount) limit groups to the portfolio in which you want to track the holdings. Open the Portfolio window, Limits tab, choose the limit groups and click Add limit group/ limit). Then save the changes.

  4. If you want to aggregate votes and shares across multiple portfolios, for example, if you are a fund company and manage multiple mutual funds, add the limit definitions to the parent portfolio and link the different fund portfolios as sub-portfolios to the parent portfolio.

Generate the report

To generate the Notification of major holdings:

  1. Run the limit analysis for the portfolio in the Portfolio window, Limits tab.

  2. Click NewNew report and choose the "Notification of major holdings" report.

  3. Choose the portfolio and the report date (for a single report).

  4. Click Generate report.

If there is no result or the result incorrect, it could be because limits analysis was not run before the report was generated. The report picks up the limits analysis result.

Schedule report generation

To schedule the report generation:

  1. Schedule the limit analysis in ToolsAdministerScheduled functions, choose the "Run limits for portfolios" process.

  2. Link a contact to the parent portfolio for which you run the report.

  3. Open the report window, choose "Notification of major holdings" report. Specify the report parameters and select the "Report per customer to documents" option in the Output type field.

  4. Create the report package and add a schedule following the instruction in Schedule reports.