View user audit logs
The Audit search view of FA Admin Console allows you to access audit logs that track user activity and system events such as report data and market price updates in FA apps.
 |
Viewing options
You can:
Search the table by user, target ID, or applications (fields at the top) or the quick search bar (indicated by the
icon).Refresh the table content by clicking
at the top right.Export the audit logs as an XLSX file by clicking Export.
Adjust the table (see Adjust the view) and group the table information by certain columns (click
and then Group by).
Adjust the view
You can adjust the table layout and specify the search criteria and then save these modifications for later:
Make your adjustments. You can:
Adjust columns.
Show or hide columns (
).Reorder by dragging and dropping.
Change the width by dragging the boundary.
Sort by clicking the column name.
Adjust table row density (
).Filter the table based on column content (
).Search the table with the search fields at the top of the view.
Click
and enter a name for the view.Click Save.
The adjustments are saved as a view, including the search fields at the top. You can now:
Set a saved view as the default. To do this, click the Saved views field or
, and then click the star icon 
next to the saved view.Open a saved view, work with it and make changes to it, and then use
to restore the view to its previously saved settings.Clear the saved view and return to the initial system view (click
in the Saved views field).Rename or delete saved views (click
to open the saved views sidepane).
Available audit search information
The following information is shown for the logs:
- Action
The type of action performed by the user, such as logging in, creating a portfolio, generating a report, or calculating NAV.
- Application
The FA app where the action was performed.
- Attachment
Attachment with the log details. You can download the attachment as a TXT file by clicking
or preview the attachment in the side pane by clicking 
.- Component ID
The system component where the action was performed.
- Event ID
Reference of the event that generated the log.
- Log level
The log levels to view: "info", "warn" or "error".
- Log time
The date and time of the user action.
- Message
Log message describing the user action. You can expand long messages by clicking
and then Expand all messages.- IP address
User's IP address.
- View
The FA application view where the action was performed.
- Source
The log table where the action was recorded. The Audit user log records user actions. The Audit system log records system operations.
- Target ID
The ID of the object the user viewed, modified, or created – for example, portfolio ID or transaction ID.
- Target type
The type of object the user viewed, modified, or created – for example, portfolio or transaction.
- User
User ID.
Customer information logs
FA records logging in and out, opening windows, making selections in Overview, searches, report generations, and PDF and XLXS exports. Each audit log entry includes details about the user, time, and screen, and information the user accessed or exported.
FA Back logs
Action | Message | Attachment |
|---|---|---|
Log in / log out | ||
Log in or log out | User [userId] logged in / logged out | |
View information | ||
Open the Contact, Portfolio, Security, Transaction, Trade order, or Contract window | User [userId] opened contact [contactId] User [userId] opened portfolio [portfolioId] User [userId] opened security [securityId] User [userId] opened transaction/ trade order/ contract [transactionId] | |
Open the Group window | User [userId] opened group [groupId]. | |
Select a group, contact, or portfolio:
| User [userId] selected group [groupId] on [screenId] User [userId] selected contact [contactId] on [screenId] User [userId] selected portfolio [portfolioId] on [screenId] | Visible columns |
Search | ||
Show all on a search view | User [userId] searched all on [screenId] | Visible columns |
Perform a search in the Contacts, Customers, Portfolios, Securities, Transactions, Trade orders, or Bookkeeping view | viewUser [userId] made a search on [screenId] |
|
Manage documents | ||
Upload a document or link | User [userId] uploaded file [file name] to directory [directory path] | |
Rename a document (right-click a document → Modify document) | User [userId] renamed file [file name] to [new file name] in directory [directory path] | |
Upload a new file version to replace the old one | User [userId] modified file [file name] in directory [directory path] | |
Modify document tags | User [userId] adjusted document [file name] tags to [tags] on [screenId] | |
Delete a document (right-click a document → Delete document) | User [userId] deleted file [file name] to directory [directory path] | |
Open a link | User [userId] opened link [file name] from directory [directory path] | |
Export data | ||
Export as XLS/PDF in Overview (main tab), Overview (saved report tabs), Analytics+, Positions, Market price, Customers, Contacts, Portfolios, Securities, Transactions, Trade orders, or Bookkeeping | User [userId] exported XLS/ PDF from [screenId] | Visible columns |
Export as CSV | User [userId] exported posting rules in rule set [ruleSetId] as CSV | |
Generate reports | ||
Generate a report via New → New report menu | User [userId] generated a report |
|
Generate a report in a search view (Customers, Contacts, Portfolios, or Positions) | User [userId] generated a report on [screenId] |
|
Generate a report in Transactions or Trade orders view | User [userId] generated a report on [screenId] |
|
Update report data | ||
Recalculate reports for the group, customer, or portfolio by clicking Update → Recalculate all report data of the selected group/customer/portfolio | User [userId] clicked full report recalculation for [group/customer/portfolio] [customer/portfolio database ID or group code] | |
Recalculate all reports by clicking Update → Recalculate all report data of all portfolios | User [userId] clicked full report recalculation for all portfolios | |
Recalculate purchase lot data by clicking Update → Recalculate purchase lot and report data separately for all portfolios → Recalculate purchase lot data for all portfolios | User [userId] clicked purchase lot recalculation for all portfolios | |
Recalculate report data by clicking Update → Recalculate purchase lot and report data separately for all portfolios → Recalculate report data for all portfolios | User [userId] clicked report recalculation for all portfolios | |
Run nightly report calculation by clicking Update → Re-run the nightly report data update for all portfolios | User [userId] clicked nightly report calculation for all portfolios | |
Recalculate transaction effects for some portfolios by clicking Update → Recalculate transaction effects of selected group/customer/portfolio | User [userId] clicked transaction effect recalculation for [group/customer/portfolio] [customer/portfolio database ID or group code] | |
Recalculate transaction effects for all portfolios by clicking Update → Recalculate transaction effects of all portfolios | User [userId] clicked transaction effect recalculation for all portfolios | |
Save and update reports in the Market price view | User [userId] clicked Save and update reports in MarketPrice/Market+price | |
Modify market prices in the Security window → Save | User [userId] closed the Security window after modifying market data for security [security ID] | |
Modify the ex-post costs in the Security window → Save | User [userId] closed the Security window after modifying ex-post costs for security [security ID] | |
Modify multipliers, maturity date, or fixing info in the Security window → Save | User [userId] clicked Save and close (update) in Security window for security [security ID] | |
Update transaction type | User [userId] clicked Update on transaction type [code] in Preference | |
Import market prices | User [userId] clicked Save security prices in Import window | |
Import securities | User [userId] clicked Save securities in Import window | |
FA Front logs
Action | Message | Attachment |
|---|---|---|
Log in / log out | ||
Log in / log out | User [userId] logged in / logged out | |
View information | ||
Select a customer in the Toolbar (selection changes) | User [userId] selected contact [contactId] on [screenId] | |
Select a portfolio in the Toolbar (selection changes) | User [userId] selected portfolio [portfolioId] on [screenId] | |
Select All portfolios in the Toolbar (selection changes) | User [userId] selected "All portfolios" on [screenId] | Portfolio IDs |
Generate report | ||
Generate a report from the Report gadget by clicking a report button | User [userId] generated a report on [screenId] | Report configurations (under reportConfigurations in UI json) |
Generate a report from the Datagrid gadget by clicking a report button | User [userId] generated a report on [screenId] | Report configurations (under reportConfigurations in UI json) |
FA Fund management logs
Action | Message | Attachment |
|---|---|---|
NAV calculation started from side panel | User [userId] started NAV calculation for fund(s) [portfolioId] | Portfolio IDs passed to NAV calculation |
NAV calculation finish | NAV for [fundId] is calculated for [NAV date] | Log file of NAV calculation process and its details |
NAV acceptance | User [userId] accepted NAV for fund [fundId] on date [date] | Log file of NAV acceptance process and its details |
NAV rollback | User [userId] triggered NAV roll back for fund [fundId] | Log file of NAV rollback process and its details |
Unit certificate creation | User [userId] generated unit certificate for share class [shareclassId] successfully | |
Report generation | User [userId] generated report [reportId] for fund [fundId] for date [date] | |
Fund reporting | User [userId] calculated reporting data for fund [fundId] on date [date] User [userId] accepted fund reporting data for fund [fundId] on date [date] | Log file of fund reporting process and its details |
Fund settings update | User [userId] updated share class [shareclassId] User [userId] updated fund [fundId] | |
Fund company update | User [userId] updated fund companies | A list of updated fund company contact database IDs |
Dividend update | User [userId] updated dividend with share class [shareclassId] and date [date] | |
Dividend generation start | User [userId] started generating dividends on share class [shareclassId] and date [date] | |
Dividend generation finish | User [userId] finished generating dividends on share class [shareclassId] and date [date] for [X number of] portfolios | |
Dividend transaction deletion | User [userId] deleted transactions of a dividend with share class [shareclassId] and date [date] | |
Dividend execution | User [userId] triggered dividend generation for a dividend with share class [shareclassId] and date [date] for [X number of] portfolios | |
Dividend rollback | User [userId] rolled back failed dividend execution with share class [shareclassId] and date [date] | |
Tax configuration update | User [userId] updated tax configurations |
System setting change logs
The FA system tracks changes in system settings that affect FA functionality and system logic.
FA Back logs
Action | Message | Attachment |
|---|---|---|
Manage preferences | ||
Account set changes in Preference → Bookkeeping → Account set | User [userId] created/modified/deleted account set [account set code] | Changes in JSON format. When creating or deleting a set, all the attributes of the set and accounts are listed. Modification shows the change, the old set, and the new one. |
Analytics+ columns changes in Preference → Content and translations → Analytics+ columns | User [userId] changed Analytics+ custom column definition for [CUSTOM_COLUMN_CODE] | Changes in JSON format. Modifying the current definition displays changes, the old value set, and the new set. Creating a new one will only show the new column in JSON format. |
Permissions changes: any time a permission is changed in Preference → Administration → Permissions | User [userId] changed permissions: {permission change} | Changes in JSON format. Describes the change, the old permission set, and the new one after the change. |
Posting rule changes in Preference → Bookkeeping → Posting rules | User [userId] created/modified/deleted posting rule in rule set [ruleset code] id [rule ID] | Changes in JSON format. When creating/deleting a rule, all the attributes are listed. Modification shows the change, the old set, and the new one. |
Posting rule import in Preference → Bookkeeping → Posting rules | User [userId] imported posting rules in rule set [rule set code] | Lists all the attributes of all the rules in the imported file as one big list. |
Security type changes in Preference → Securities → Security types | User [userId] created/modified/deleted security type [security type code] | Changes in JSON format. When creating/deleting a type, all the attributes are listed. Modification shows the change, the old set, and the new one. |
Administer the FA system | ||
Generate or delete API token in Administration → API → Key management | User [userId] created/deleted API token [token name] | |
Process configuration changes in Administration → Processes → Available processes / Deployment → Configure process | User [userId] added/modified/deleted configurations of process [processId] | Changes in JSON format |
Install, upgrade, or uninstall extensions in AppStore | User [userId] installed/upgraded/uninstalled process/report/widget/query/action/profile/formula [package name] [package version, except if it's an uninstall] Note: FA AppStore is not in use anymore, and you should not install anything from it. | |
FA Admin Console logs
Action | Message | Attachment |
|---|---|---|
Manage system-level files | ||
Rename a file | User [userId] renamed [file name] on directory [directory path] | |
Move or copy a file | User [userId] moved/copied [file name] from [directory path] to [directory path] | |
Delete a file | User [userId] deleted [file or directory name] from [directory path] | |
Create a directory | User [userId] created directory [directory path] | |
Upload or download a file | User [userId] uploaded/downloaded [file name] to/from [directory path] | |
Manage users | ||
Add a user | User [userId] created new user [userId 1] | |
Update user information | User [userId] updated user [userId 1] [updated property] from [old value] to [new value] | |
Enable/disable two-factor authentication | User [userId] enabled/disabled two-factor authentication for user [userId 1] | |
Force password reset | User [userId] forced password reset for user [userId 1] User [userId] forced password reset for 2 users. Affected users: [userId 1], [userId 2] | Full message listing all users |
Unblock a user (brute force detection) | User [userId] unblocked user [userId 1] | |
Log out a user from all sessions | User [userId] force logged out user [userId 1] | |
Activate a user | User [userId] activated user [userId 1] User [userId] activated 2 users. Affected users: [userId 1], [userId 2] | Full message listing all users |
Deactivate a user | User [userId] deactivated user [userId 1] User [userId] deactivated 2 users. Affected users: [userId 1], [userId 2] | Full message listing all users |
Add roles | Add rolesUser [userId] added user [userId 1] to groups: [group 1], [group 2] User [userId] added 2 users to groups: [group 1], [group 2]. Affected users: [userId 1], [userId 2] | Full message listing all groups and users |
Remove roles | User [userId] removed user [userId 1] from groups [group 1], [group 2] User [userId] removed 2 users from groups: [group 1]. Affected users: [userId 1], [userId 2] | Full message listing all groups and users |