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FA audit logs

FA audit logs let you track user activities related to sensitive customer data and changes in preferences that can modify the business logic.

Customer information logs

FA records logging in and out, opening windows, making selections on Overview, searches, report generations, PDF and XLS exports. Each audit trail entry includes details about the user, time, and screen, and information the user accessed or exported.

Logged from FA Back

Log in / log out

Action

Message

Log in or log out

User [userId] logged in/ logged out

View information

Action

Message

Attachment

Open the Contact, Portfolio, Security, Transaction, Trade order, or Contract window

User [userId] opened contact [contactId].

User [userId] opened portfolio [portfolioId].

User [userId] opened security [securityId].

User [userId] opened transaction/ trade order/ contract [transactionId].

Open the group window

User [userId] opened group [groupId].

Select a group, contact, or portfolio:

  • Group, customer, portfolio dropdown in the Overview, Positions, Market price, Analytics+ view

  • Portfolio hierarchy tree in the  Overview

User [userId] selected group [groupId] on [screenId].

User [userId] selected contact [contactId] on [screenId].

User [userId] selected portfolio [portfolioId] on [screenId].

Visible columns.

Search

Action

Message

Attachment

Show all on a search view

User [userId] searched all on [screenId].

Visible columns.

Perform a search in the Contacts, Customers, Portfolios, Securities, Transactions, Trade orders, or Bookkeeping view

User [userId] made a search on [screenId].

  • "Where" clause of the SQL.

  • Visible columns.

Manage documents

Action

Message

Upload a document or link

User [userId] uploaded file [file name] to directory [directory path].

Rename a document (right-click document → Modify document)

User [userId] renamed file [file name] to [new file name] in directory [directory path].

Upload a new file version to replace the old one

User [userId] modified file [file name] in directory [directory path].

Modify document tags

User [userId] adjusted document [file name] tags to [tags] on [screenId].

Delete a document (right-click document → Delete document)

User [userId] deleted file [file name] to directory [directory path].

Open a link

User [userId] opened link [file name] from directory [directory path]

Export data

Action

Message

Attachment

Export as XLS/PDF in Overview (main tab), Overview (saved report tabs), Analytics+, Positions, Market price, Customers, Contacts, Portfolios, Securities, Transactions, Trade orders, or Bookkeeping

User [userId] exported XLS/ PDF from [screenId].

Visible columns.

Export as CSV

User [userId] exported posting rules in rule set [ruleSetId] as CSV.

Generate reports

Action

Message

Attachment

Generate a report from the New → New report menu

User [userId] generated a report.

  • Portfolio IDs passed to the report

  • Parameters from Report window

Generate a report from a search view (Customers, Contacts, Portfolios, or Positions)

User [userId] generated a report on [screenId].

  • Portfolio IDs passed to the report

  • Parameters from Report window

Generate a report from a transaction search view (Transactions or Trade orders)

User [userId] generated a report on [screenId].

  • Transaction IDs passed to the report

  • Parameters from Report window

Update report data

Action

Message

Recalculate reports for the group, customer, or portfolio by clicking Update → Recalculate all report data of the selected group/customer/portfolio

User [userId] clicked full report recalculation for [group/customer/portfolio] [customer/portfolio database ID or group code].

Recalculate all reports by clicking Update → Recalculate all report data of all portfolios

User [userId] clicked full report recalculation for all portfolios

Recalculate purchase lot data by clicking Update → Recalculate purchase lot and report data separately for all portfolios → Recalculate purchase lot data for all portfolios

User [userId] clicked purchase lot recalculation for all portfolios

Recalculate report data by clicking Update → Recalculate purchase lot and report data separately for all portfolios → Recalculate report data for all portfolios

User [userId] clicked report recalculation for all portfolios

Run nightly report calculation by clicking Update → Re-run the nightly report data update for all portfolios

User [userId] clicked nightly report calculation for all portfolios

Recalculate transaction effects for some portfolios by clicking Update → Recalculate transaction effects of selected group/customer/portfolio

User [userId] clicked transaction effect recalculation for [group/customer/portfolio] [customer/portfolio database ID or group code]

Recalculate transaction effects for all portfolios by clicking Update → Recalculate transaction effects of all portfolios

User [userId] clicked transaction effect recalculation for all portfolios

Save and update reports in the Market price view

User [userId] clicked Save and update reports in MarketPrice/Market+price

Modify market prices in the Security window → Save

User [userId] closed the Security window after modifying market data for security [security ID]

Modify the ex-post costs in the Security window → Save

User [userId] closed the Security window after modifying ex-post costs for security [security ID]

Modify multipliers, maturity date, or fixing info in the Security window → Save

User [userId] clicked Save and close (update) in Security window for security [security ID]

Update transaction type

User [userId] clicked Update on transaction type [code] in Preference

Import market prices

User [userId] clicked Save security prices in Import window

Import securities

User [userId] clicked Save securities in Import window

Logged from FA Front

Action

Message

Attachment

Log in/ Log out

Log in/ Log out

User [userId] logged in/ logged out.

View information

Select a customer from Toolbar (selection changes)

User [userId] selected contact [contactId] on [screenId].

Select a portfolio from the Toolbar (selection changes)

User [userId] selected portfolio [portfolioId] on [screenId].

Select All portfolios from the Toolbar (selection changes)

User [userId] selected "All portfolios" on [screenId].

  • Portfolio IDs

Generate report

Generate a report from Report gadget by clicking a report button

User [userId] generated a report on [screenId].

  • Report configurations (under reportConfigurations in UI json)

Generate a report from Datagrid gadget by clicking a report button

User [userId] generated a report on [screenId].

  • Report configurations (under reportConfigurations in UI json)

Logged from FA Fund Management

Action

Message

Attachment

NAV calculation

User [userId] calculated NAV for fund [fundId] on date [date]

Log file of NAV calculation process and its details.

NAV acceptance

User [userId] accepted NAV for fund [fundId] on date [date]

Log file of NAV acceptance process and its details.

NAV rollback

User [userId] triggered NAV roll back for fund [fundId]

Log file of NAV rollback process and its details.

Unit certificate creation

User [userId] generated unit certificate for share class [shareclassId] successfully

Report generation

User [userId] generated report [reportId] for fund [fundId] for date [date]

Fund reporting

User [userId] calculated reporting data for fund [fundId] on date [date]

User [userId] accepted fund reporting data for fund [fundId] on date [date]

Log file of fund reporting process and its details.

Fund settings update

User [userId] updated share class [shareclassId]

User [userId] updated fund [fundId]

Fund company update

User [userId] updated fund companies

A list of updated fund company contact database IDs.

Dividend update

User [userId] updated dividend with share class [shareclassId] and date [date]

Dividend generation start

User [userId] started generating dividends on share class [shareclassId] and date [date]

Dividend generation finish

User [userId] finished generating dividends on share class [shareclassId] and date [date] for [X number of] portfolios

Dividend transaction deletion

User [userId] deleted transactions of a dividend with share class [shareclassId] and date [date]

Dividend execution

User [userId] triggered dividend generation for a dividend with share class [shareclassId] and date [date] for [X number of] portfolios

Dividend rollback

User [userId] rolled back failed dividend execution with share class [shareclassId] and date [date]

Tax configuration update

User [userId] updated tax configurations

Changes in system settings

FA tracks changes in system settings that can affect FA functionality and system logic.

Logged from FA Back

Manage preferences

Action

Message

Attachment

Account set changes in Preference → Bookkeeping → Account set

User [userId] created/modified/deleted account set [account set code]

Changes in JSON format. When creating or deleting a set, all the attributes of the set and accounts are listed. Modification shows the change, the old set, and the new one.

Analytics+ columns changes in Preference → Content and translations → Analytics+ columns

User [userId] changed Analytics+ custom column definition for [CUSTOM_COLUMN_CODE]

Changes in JSON format. Modifying the current definition displays changes, the old value set, and the new set. Creating a new one will only show the new column in JSON format.

Permissions changes: any time a permission is changed in Preference → Administration → Permissions

User [userId] changed permissions: {permission change}

Changes in JSON format. Describes the change, the old permission set, and the new one after the change.

Posting rule changes in Preferences → Bookkeeping → Posting rules

User [userId] created/modified/deleted posting rule in rule set [ruleset code] id [rule ID]

Changes in JSON format. When creating/deleting a rule, all the attributes are listed. Modification shows the change, the old set, and the new one.

Posting rule import in Preferences → Bookkeeping → Posting rules

User [userId] imported posting rules in rule set [rule set code]

Lists all the attributes of all the rules in the imported file as one big list.

Security type changes in Preference → Securities → Security types

User [userId] created/modified/deleted security type [security type code]

Changes in JSON format. When creating/deleting a type, all the attributes are listed. Modification shows the change, the old set, and the new one.

Administer the FA system

Action

Message

Attachment

Generate or delete API token in Administation → API → Key management

User [userId] created/deleted API token [token name]

Process configuration changes in Administration → Processes → Available processes / Deployment → Configure process

User [userId] added/modified/deleted configurations of process [processId]

Changes in JSON format.

Install, upgrade, or uninstall extensions in AppStore

User [userId] installed/upgraded/uninstalled process/report/widget/query/action/profile/formula [package name] [package version, except if it's an uninstall]

Logged from FA Admin Console

Action

Message

Attachment

Manage system-level files

Rename a file

User [userId] renamed [file name] on directory [directory path]

Move, copy a file

User [userId] moved/copied [file name] from [directory path] to [directory path]

Delete a file

User [userId] deleted [file or directory name] from [directory path]

Create a directory

User [userId] created directory [directory path]

Upload or download a file

User [userId] uploaded/downloaded [file name] to/from [directory path]

Manage users

Add a user

User [userId] created new user [userId 1].

Update user information

User [userId] updated user [userId 1] [updated property] from [old value] to [new value].

Enable/disable two-factor authentication

User [userId] enabled/disabled two-factor authentication for user [userId 1].

Force password reset

User [userId] forced password reset for user [userId 1].

User [userId] forced password reset for 2 users. Affected users: [userId 1], [userId 2].

Full message listing all users

Unblock a user (brute force detection)

User [userId] unblocked user [userId 1].

Log out a user from all sessions

User [userId] force logged out user [userId 1].

Activate user

User [userId] activated user [userId 1].

User [userId] activated 2 users. Affected users: [userId 1], [userId 2].

Full message listing all users

Deactivate user

User [userId] deactivated user [userId 1].

User [userId] deactivated 2 users. Affected users: [userId 1], [userId 2].

Full message listing all users

Add roles

User [userId] added user [userId 1] to groups: [group 1], [group 2].

User [userId] added 2 users to groups: [group 1], [group 2]. Affected users: [userId 1], [userId 2].

Full message listing all groups and users

Remove roles

User [userId] removed user [userId 1] from groups [group 1], [group 2].

User [userId] removed 2 users from groups: [group 1]. Affected users: [userId 1], [userId 2].

Full message listing all groups and users